How to add a new folder to Philips SpeechExec Pro 5.0

In this post I’m going to show you how to create a new folder in SpeechExec Pro. This will help you organise your dictations more effectively and can possibly form part of your automation.

 So let’s get started.

1.  Open the Philips SpeechExec Pro software by going to Start > Programs >Speech Exec Pro > Click the SpeechExec Pro icon.

 You should be presented with a view similar to the one below.

In this example, I want to create a folder called ‘SupportingTech’.

2.  To do this go to Settings > General settings > Work list> Folders

3.  Click new to create a new folder and you will see ‘New folder’ appear in the list.

4.  In the folder properties box, highlight ‘New folder’ and rename. See below.

Make sure the Visible status is set to ‘Yes’.

5.  Give the folder a path to link to e.g. mine is ‘C:\SupportingTech’

6.  Click apply and OK and you will see that it now appears in your folder list in the main interface.

How to send a file via email using the Philips SpeechExec Pro Dictate5.0 software

Needless to say there is more to life than configuration alone, so i'm  now going to demonstrate how to use the Philips SpeechExec Pro interface to send an actual dictation.

SENDING A DICTATION VIA EMAIL

1 Create your dictation on the Philips recorder

2 Place the recorder in the docking station or attach it directly to the PC via the USB cable.

3 You will see the following message and the dictation will appear in the Finished folder within the SpeechExec Pro Dictate software.

4 Highlight the job and press the ‘Submit for Email’  button.

5 You will be presented with an email window. All you will need to do now is enter the email address of the person you want to receive your dictation and click 'Send'.

Philips SpeechExec Pro Dictate 5.0 configuration for sendingdictatations via email

Well, it's that time again when Philips bring out a new version of SpeechExec Pro and a request lands on my desk to work out how to configure it for solicitors to send dictations. The software allows you to automatically (and manually) send dictations via email and FTP.

In this post i'm going to illustrate how to configure the software to manually send dictations via email, using the SpeechExec Pro Dictate interface.

CONFIGURATION FOR SENDING DICTATIONS VIA EMAIL

1 Install Philips SpeechExec Pro following the instructions included with the installation CD.

2 Once installed, run the application by going to Start > All Programs >SpeechExec Pro Dictate> Speech Exec Pro Dictate icon.

3 Go to Settings > General Settings and complete the screens as follows.

4 Once the ‘Email’ option is selected, click the ‘Configure’ button and check that ‘QuickSend’ is showing as the Active Profile.

Click 'OK'

5 Go to ‘Send/Receive’ and complete as follows.

6 The Philps SpeechExec Pro software is now ready to send to the typist for transcription.

For instructions on how to send a file once a dictation has been completed, click here.